Running a meeting requires good administration, communication, and facilitation skills.
A poorly planned meeting can ruin the momentum of a day for your team. Most people hate meetings because the people running them have no idea how to make the most out of it.
How do you turn a meeting from a time wasting and unappealing activity into a productive and team-building exercise?
Ask If You Really Need The Meeting
First, ask yourself if there is a suitable alternative. A third of the time workers spend in meetings are considered unproductive. What is the outcome you are seeking? Is it possible to achieve this outcome through email or on an online chat with team members?
If there is a more effective way to communicate, perhaps organizing a meeting is not the best use of everyone’s time.
Plan The Meeting Carefully
Invite only those who have a clear role at the meeting. The less people you have at the meeting, the better.
Do you have a specific agenda? Before the meeting, ensure that everyone is on the same page. Ask for additions to the agenda in advance so no surprises are sprung during the meeting.
Keep the meeting as short as possible. Between 15-30 minutes is an ideal window to achieve your outcomes while everyone is still attentive. The ideal time for a meeting according to research, is Tuesday at 3pm.
Finally, as the facilitator, it is your role to ensure the smooth flow of conversation. Mediate when necessary to cut short the talkers and ensure that every member in the meeting has made a contribution to the conversation.
Lastly, ensure that your meeting objectives are met.
Sheevaun Moran is a business advisor, master coach, quantum energy thought leader and the founder of Energetic Solutions. She uses business principles with energetic techniques to help more than 25,000 entrepreneurs, CEOs and leaders bring instant focus and shifts to clarity, purpose, and profits.
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